Legal
Privacy Policy
How we collect, use, and protect your personal information.
Effective Date: November 3, 2010 | Last Updated: 12/10/2025
Rose Educational Trust ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.
1. Information We Collect
Personal Information
- Full name and contact details (address, phone, email)
- Date of birth and identification documents
- Financial information for donation processing
- Employment and income details (for scholarship applications)
- Educational background and certificates
Automatically Collected Information
- IP address, browser type, and device information
- Website usage patterns and preferences
- Cookies and similar tracking technologies
2. How We Use Your Information
Primary Uses
- Process donations and issue tax receipts
- Manage scholarship and aid applications
- Provide educational and welfare services
- Communicate about programs and impact
Secondary Uses
- Improve our services and website
- Conduct research and analysis
- Comply with legal obligations
- Prevent fraud and ensure security
3. Information Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share information only in these circumstances:
- Service Providers: Trusted third parties who assist in operations (payment processors, IT services)
- Legal Requirements: When required by law, court order, or government request
- Safety: To protect rights, property, or safety of our organization or others
- Business Transfer: In case of merger, acquisition, or asset transfer
- Consent: When you explicitly authorize sharing
4. Data Security
Encryption
All sensitive data is encrypted in transit and at rest
Access Control
Limited access on need-to-know basis
Regular Audits
Periodic security assessments and updates
5. Your Rights and Choices
Access and Correction
Request access to your personal information and correct inaccuracies
Data Portability
Receive your data in a structured, machine-readable format
Deletion
Request deletion of your personal information (subject to legal requirements)
Communication Preferences
Opt-out of marketing communications while maintaining service-related updates
6. Data Retention
We retain personal information for as long as necessary to fulfill purposes outlined in this policy, including:
- Donation records: 7 years (tax and audit requirements)
- Scholarship records: Duration of program + 5 years
- Website analytics: 2 years
- Marketing communications: Until opt-out
7. Children's Privacy
We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected such information, please contact us immediately.
8. International Data Transfers
Your information is primarily processed in India. If transferred internationally, we ensure adequate protection through appropriate safeguards.
9. Changes to This Policy
We may update this Privacy Policy periodically. Significant changes will be communicated through our website or direct notification.
10. Contact Information
Rose Educational Trust
100, Virudhunagar Main Road
Aruppukottai, Tamil Nadu – 626101
Document No. 1646/2010
For privacy-related inquiries, please contact our Data Protection Officer at the above address.